How to Increase Personal Productivity While Working Online

Since the majority of online entrepreneurs work alone on the internet their success is dependent upon their own personal productivity. Most people starting an online business normally have a small budget to work with so it is up to them to do it all. Therefore increasing productivity is critical for the majority of people when marketing on the internet.

Let’s look at 5 different ways in which online entrepreneurs can save time and energy while increasing productivity.

Leverage Your Own Efforts

Learning to ‘multi-purpose’ previous articles, sales copy or blog post can save you a lot of time and effort. Take some of your older blog post and use them as outlines for new articles you can submit. Along the same lines by scaling down some of your older articles you can use them as blog posts. These are great ways for increasing productivity without much additional effort.

Do not discard any old sales copy but instead use it as a ‘template’ that you can put back to work for any other product or project that may be applicable.

Walk Away When Feeling Unproductive

Ever have those days when you find yourself just staring at the computer screen? When this occurs learn to simply turnoff the computer and go do something else. There is not much sense to wasting time on something you are not being productive. Instead go find something you can accomplish or if nothing more take a ‘breather’ and let your ‘batteries’ recharge until you are feeling more productive.

Unplug for a Change

Purposely take time away from your computer screen when you can. For instance if you can do with a pen and paper what you are doing on your computer than choose to work offline for a while. Things such as drawing out a weekly plan, article outlines or even ideas for a blog post can be done away from the computer.

Getting away from your computer screen will serve a couple of purposes. It will give you a refreshing change of scenario while also allowing your eyes some much needed rest from the computer screen.

Limit Your Computer Time

Set time limits on your computer use. By doing this you will find that you work more efficiently and productively. Setting time limits makes you more aware of what needs to be done and how to do it in the quickest way.
Time limits also help you to stop non-productive behavior such as aimless browsing, game playing or email checking.

Encourage More Participation on Blog

If you have a blog, as most marketing on the internet do, you want to encourage your readers to leave more comments. By increasing reader participation there is a stronger sense of community at the blog and this is something readers enjoy. Also and just as important these comments can also give you new ideas for content or making improvements.

Your personal productivity plays a key factor in the success you will have when marketing on the internet. It is typical for most when starting an online business to be the ‘sole’ employee therefore time and productivity are important variables. The 5 tips we discussed here today are aimed at increasing productivity by saving time and getting more out of your own effort. By following the ideas these tips represent you stand to experience less personal stress and better business results for less time invested.

Your Personal Productivity is a Function of Your Self-Management

The use of cell phones, faxes, e-mail and computers have not gained us more time. If anything, our time has become more precious and seems to be in shorter supply. People can reach us instantly with either printed or verbal messages. Everybody has got a business card that shows their mobile phone number, their landline number, their e-mail address and their fax number. We are accessible more than ever before. But what has all this gained us? Harris out personal productivity increased? Certainly, we have no more time available than we had before. There is no more time and consequently no more freedom.

All around us when we look carefully we can see families juggling multiple hectic schedules, exhausted workers and frazzled parents. The value of managing our time is to improve the way we live and our personal productivity. To achieve this, there are four important areas to consider.

1. Stress. Managing time well can prevent much of the stress that is present in much of our society and especially our workplaces. When we run out of time our stress levels rise. We tried to do too much in too little time. We make hasty decisions and we take actions when we are under pressure. Not the best environment for decision-making, taking action or being very productive.

2. Balance. Are you consistently working long hours? Are you putting all your energy into your work rather than your relationships? Are you addicted to your work? You need to address all those questions to establish whether or not your life is in balance. It has been established through research that people that live lives that are unbalanced between work and family and work and relaxation, live shorter lives.

3. Productivity. One of the most common words that we hear today is the word, “productivity.” We hear companies that are “belt tightening,” “downsizing,” “restructuring,” “cutting back,” and all the other phrases that mean the same thing. The answers to all these situations seem to revolve around the need to increase, “productivity.” You only have to look at the rise of the Japanese industry leaders to realize that they used productivity improvement as the tool for becoming the second largest economy in the world. There are many ways that you can improve your personal productivity. Anyone who makes a serious effort can save at least one or two hours a day. That’s 10 hours a week, 40 hours per month. That’s the same as having three months extra work time per year per person.

4. Goals Without goals it’s very hard to be a productive, and it’s very hard to manage your time because you have no focus. It is necessary to link your management of time with achieving your goals. There is plenty of evidence around to show that if you carefully look after your time, your goals will become easier and your personal productivity will increase.

With careful attention to the way that you use your time, you can gain an extra one or two hours per day. When you achieve this, you have to consider what are you going to do with this extra time. Are you going to take on more projects and use it all up? Or are you going to improve the balance of your life.

Procurement Skills – 4 Keys to Increasing Your Personal Productivity

Your personal productivity is the key to demonstrating why your organisation should continue to invest in you. You can think of your personal productivity as the value you add divided by the time over which you add it. The more value you can create in a given time period, the greater your productivity. There are four essential keys that you can use to unlock further personal productivity in your procurement activity.

1. Reach. This is a measure of the number of people who receive the value you add; the greater the number of people who are impacted, the greater your productivity. You need to identify the recipients of the value you create and make sure that they understand who has generated it and also that they appreciate it. Show them how your value helps them to achieve their goals and objectives.

2. Recency. This refers to the time that has passed since you last created value. Value created last year has much less impact than value created yesterday and so shows less productivity. Ask yourself whether the value you create is quickly consumed and forgotten by the recipient or whether it is something they continue to use. For example, if the value you added was to give someone some procurement advice about a contract six months ago, in all probability they will have forgotten by now. If the value is quickly consumed you need to assess what further value you can add for this group of people.

3. Core. This is what is at the heart of the value you add. For example, the core of the value you add when managing suppliers could be to reduce risk to your organisation or it could be to deliver innovation from the supply market. This core is of much greater value than one which eases the administrative burden for others when raising a purchase order. Write a succinct statement of what the core of your value is for each group of people you impact and relate it to their goals and objectives or even your corporate objectives.

4. Quantity. The greater the number of times you have created value, the greater your personal productivity. For example, if you create just one sourcing strategy a year you will be less productive than if you create six of them.

Conceptually, your personal productivity is the result of multiplying together the outputs from these four keys and dividing by the time period it took to achieve them. Although there is no mathematical basis for this, it does give you a subjective feel for whether or not you are increasing your personal productivity and also a means of explaining to others why it has increased.

An Example of a Personal Productivity System

I believe that everybody could benefit from a personal productivity system. There is nothing more rewarding at the end of the day than enjoying a sense of achievement. I’m going to share with you my personal productivity system so that you can adopt it and modify it to suit yourself.

So the first thing to do is to write down a list. No, not a “To Do” list. The list should be a “Not To Do” list. Make a list of the things that you shouldn’t do because they are barriers to your personal productivity. Here are five examples that are often on my list. I have included the explanations so you can see the reason for the items.

1. Don’t procrastinate.

Sometimes I’m guilty of putting things off rather than planning my day so I do the hardest thing first.

2. Don’t waste time on the web.

Whilst I’m looking for something on the web, I get distracted by other interesting pieces of information. When I look up words in the dictionary or the thesaurus, I am prone to looking at other words as well.

3. Don’t encourage interruptions.

Often I don’t close my office door, so people who are passing sometimes interrupt me to socialise. This wastes a lot of time.

4. Don’t lose your focus.

I have a sign in my office next to my monitor and it says, “If what you are doing is not moving you to your objective, don’t do it!” This helps me to consider what I’m doing on a regular basis to make sure that I am doing things which are going to make me progress. It is so easy to get sidetracked.

5. Don’t forget to plan tomorrow.

The last thing that I do at the end of my working day is to plan what I’m going to do the following day. This enables me to start my day quickly. I don’t have to think about planning. I can get straight into my work.

As part of my personal productivity system, I have included 20 minutes a day for thinking. During this 20 minutes each day, I turn off my phones, make sure I’m not going to get any interruptions, put my hands behind my head and think. This thinking time is used for strategy planning and problem solving.

It requires a certain amount of discipline to take time out to think because of the temptations of socialising, coffee and other distractions. Some of my best thinking has occurred during this 20 minute break when I have been really creative.

My final strategy is to take a break every 50 minutes. This time is flexible but generally speaking I make sure that I have a stretch, stand-up and move around for a few minutes after every block of 50 minutes. I organise my work in blocks of time during my daily planning at the end of each working day.