Reasons to Buy Personal Productivity Software

Every person needs to track his activities one way or another, especially businessmen or corporate executives whose entire day is spent in meetings. In all honesty, meetings are really time wasters. These are not really productive, and most of the time, these are just nothing more than chitchats. Technology has made it possible to have gadgets that no one before ever thought would have existed, just like the personal productivity software.

This software program is nothing more than a checklist made high-tech. The purpose of having this is to set calendars and activities right. This is a great way of not being late with certain activities and meeting deadlines. In essence, it maximizes productivity in an organized way using a to-do list methodology. It aligns tasks and provides any person to strategically approach things in accomplishing tasks-whether it is office work or business enterprise activities.

In any case, a software program such as this is very much recommended for people who cannot afford a secretary or do not need a secretary. Designed for achievers, this is something that goal-oriented people will certainly want to have. In a snapshot, this allows you also to prioritize things and put things to do in specific order. Somehow, this software allows users to put a weight or bearing on how important the tasks are. After the list is updated based on the importance of each activity, the organizer will show the user what needs to be done first.

Just like any computer calendar, this can be programmed in a daily, weekly, and monthly basis. Reminders may be set so the user will never forget anything. However, one thing that sets the difference is that this software will show the user how much time is remaining before the deadline is due. It also shows the user how much time is left before the task can actually be completed.

There are many brands of this type of software, each having something more to offer. Before choosing one, make sure you know your purpose and check the features carefully before making the purchase. You may be buying something packed with lots of features that you do not actually need. What happens is you end up tinkering on your software and spend more time on it instead of getting more jobs done. Make sure that you know your purpose, too, and that these purposes are in line with your primary goals. Of course, what you need is to get things done faster to achieve your goals faster as well. Another thing that you have to greatly consider is that you are buying this gadget to boost your confidence as you trudge along the daily hustle and bustle of life.

And lastly, make sure that the personal productivity software program you will get will help you become more effective at work, not counter-effective. So many people just end up in analysis paralysis because they too much effort working out how to manage time. You cannot manage time. Period. What you can manage is your activities.

Manage Your Personal Productivity

There is a huge advantage in improving your personal productivity. It doesn’t matter whether you are an employee or you own your own business. The benefits of improving your ability to produce more in the same amount of time are considerable.

The most efficient way to deal with a task is to dump it. Look at the task objectively and ask yourself the question, is it necessary. If it’s not get rid of it off your “to do” list.

The best way to eliminate procrastination is to deal with your most difficult tasks first thing in the morning. This means that you can move on easily to the more enjoyable tasks and your day will be productive.

Work out the times of the day when you are naturally most productive. Allocate your critical tasks for those times. The rest of the working day should be utilized for non-critical tasks. For example, at the end of the working day I am normally brain-dead, so mindless jobs such as photocopying, filing answering e-mails fill in that time.

Without clear goals it is very easy to fall victim to distractions. Make sure that your overriding goals are visible at your workstation or in your office. Remember to have a reality check every now and again during the day. Ask yourself if what you are doing is contributing to your overall goals.

As part of my personal productivity system, I have included 15 minutes a day for thinking. During this 15 minutes each day, I turn off my phones, make sure I’m not going to get any interruptions, put my hands behind my head and think. This thinking time is used for strategic planning and problem solving. It requires a certain amount of discipline to take time out to think because of the temptations of socializing, coffee and other distractions. Some of my best thinking has occurred during this 15 minute break when I have been really creative.

There has been ample research to show that if you change from one task to another, your productivity takes a huge hit. So whenever you start a task don’t stop. Keep on going until it is completed. If you stop and start something else your productivity will take a dive. If another job needs doing, make a note of it and deal with it when you’ve finished the job in hand.

There will be times when you need complete concentration to carry out a task. Once you’ve identified it, allocate a block of time, turn off your phones, ban all interruptions and get on with it.

Remember the old saying, there is only one way to eat an elephant and that is one slice at a time.  Break down your complex projects into smaller and more manageable tasks. With each of these tasks, identified the target you must reach before you can stop working. Use your target as a milestone so that you can reward yourself with a cup of tea or coffee or even a slice of pizza.

I’ve found that the best way to boost my productivity is to break my work down to 55 minute blocks. At the end of the block, I will get up, stretch, walk around and think for five minutes. This energizes me to return to my task.

With a little bit of thought and self-discipline it’s possible to improve your personal productivity. After all, anything that makes your job easier and less stressful is worth investing some time and effort.

Personal Productivity Secrets – Part One

I felt inspired to write this article because of my own battle to become more productive. I usually work alone and seldom collaborate with others. Consequently, my productivity (or lack of it) becomes glaringly obvious.

Realizing this fact, I began to search for tools and techniques to help me improve in the areas of time management, personal productivity, and goal-setting. That was twenty years ago.

Recently, the thought occurred to me that other solo-workers will eventually come to the same conclusion I came to years ago — “If I want to increase my output, I will need to find the techniques to help me”. This is the first article in a five-part series. Following these steps will dramatically boost your results and your own personal productivity.

Before we launch into an avalanche of personal productivity and time management tips — there is one important step for you to complete. You will need to do an assessment of your current time usage. The step requires absolute honesty on your part and no one needs to see your results.

Starting Monday morning, do the following:

1. Get a digital watch, a notepad and pen
2. Record the start and stop time of every activity you do throughout the day
3. At the end of day add up and total the results for each activity
4. On Friday total up the columns

You now have a snapshot of your time usage for the week. The purpose of the exercise is to get a baseline of what you do and exactly how long it takes to do it. From the data you collect you will discover exactly where every minute goes and how efficiently you use your time.

Knowing where you spending your time will provide you with a foundation. Using the information you’ll receive in the next article in this series will help you to build upon that foundation.

Being completely honest with yourself about exactly how long you spend doing things like checking email, searching Facebook and doing low-priority busywork is up to you. No one will care if you fudge your numbers but if you’re serious about improving your performance on the job or at home, then doing this step is immensely important. The result of the assessment is the starting point you’ll build on.

Make the commitment to track your time over the next week and we will look at your results.

Two Quick Ways to Kick-Start Your Personal Productivity

You’re not alone if you think you should be getting a lot more done in a day, considering all the time you put in. Continuous low productivity degrades your morale and builds stress. Besides running the risk of losing your job, you compromise your immune system and increase the probability of stress-related health problems. You also escalate the chances of making mistakes or having a work related accident.

You may not know that the way your brain is wired to work, think, learn and communicate has an impact on your personal productivity. Practical neuroscience provides the understanding and actionable tools to improve your current situation.

Practical Neuroscience Principles of Personal Productivity

You engage with what you’re most attracted to. This includes subject matter and the value received from engaging with the subject. When you don’t like certain tasks at work, there’s a natural resistance and push-back, making it difficult to engage with them. This is the genesis of productivity problems.

You always get more done in less time, with fewer mistakes, when you’re interested in the subject and your brain wiring is aligned with the activity. Conversely, you avoid things that don’t interest you or tasks with requirements misaligned with your brain strengths. Resistance to doing what you naturally don’t want to do decreases engagement and productivity. This builds stress, anxiety and guilt. It can lead to loss of health, peace-of-mind and your job.

Two Quick Ways to Kick-Start Your Personal Productivity

1. Establish value or give yourself a reward

If you’re in a job you intensely dislike, what are its most positive aspects? Examples may be a paycheck, medical coverage and two weeks paid vacation. Concentrate on your most positive thoughts during the workday to help you focus and engage with work activities; then, when you get home, start imagining and working toward a new and better job.

Establish rewards for accomplishing one to two hour “chunks” of work, having identified recognizable progress milestones. Rewards may be short breaks to take a walk, enjoy a snack, look at a travel magazine, write in your journal or look at family photos. Your “mini-rewards” should always involve getting away from your direct workspace, even if it’s for 10 minutes or less. On a macro basis, look forward to the end of each day and imagine doing something nice for yourself and your loved ones. You will be happier and find yourself getting more done.

2. Create the optimum physical environment for the activity

Your brain performs best when the physical environment is aligned with the sensory and cognitive components of the task. For hands-on (Kinesthetic) activities, provide for physical comfort and freedom of movement. Be sure to have all your tools and equipment within easy reach. Visual tasks are best completed in organized and attractive environments, where your eyes can focus on your work. Attentive listening (Auditory) requires a quiet and interruption free environment. Sequential tasks, calling for accuracy and focus, are best accomplished in bright light and cooler temperature. Global work, involving imagination and creative problem solving, requires dim light, warmer temperatures and comfortable furniture.

Keep a positive mental attitude, remember to breathe deeply and drink water throughout the day to oxygenate. Take frequent breaks to refresh and reenergize. These simple methods alone will raise your personal productivity and improve the quality of your work life.

In summary, you have more control over your personal productivity and the quality of your work life than you may imagine. No matter how bad your current work situation is, you can take immediate steps to improve it. Practical neuroscience and knowing how your brain is wired are your pathways to a better and more prosperous life with less stress.